Nowadays, keeping your emails in the cloud has become a common thing for most businesses. This is mainly because of the data security, flexibility, and vast storage spaces that cloud email storage provides.
If you are moving from one platform to
another, you need to choose the right service provider for your cloud email
migration. Since there are various options, choosing a provider may be
difficult. However, don’t worry; just follow these 10 tips for evaluating cloud
email migration service providers.
1. Get references
Do you have colleagues or
business partners that used the services of a service provider recently? If
yes, consider getting references from them. You can also check internet forums
and other internet-based communities for references.
2. Understand what you need
Before you go for a
particular provider, ensure you understand what you are looking for. Also,
learn how a shared cloud server is different from a dedicated email server.
This helps you to choose one when necessary.
3. Start small
Take the time to check out
the quality of a service provider by conducting a pilot test. Take a look at
the different configuration types available before committing to the core email
platform that a vendor is offering. If you are not satisfied with the quality
of service you get after starting small, count your losses and move to another
service provider.
4. Take a look at the
infrastructure
You need to consider the
level of infrastructure that a service provider uses for delivering its
business-class email. Be certain the infrastructure is good for various
essential processes like data indexing, archiving, etc.
5. Focus on the price
Here is a possible pitfall
that you must always avoid. Some service providers may offer you low starting
prices, but such prices could be used to lure you into using their services. Such
providers may offer poor services or have some additional charges or hidden
fees. Also, be cautious of service providers that overcharge.
You are advised to compare
quotes from different email migration service providers. Go for those with
relatively affordable prices and high-quality services.
6. Compare the available
services to your needs
Every business has some particular
email problems; so, you should make sure that your cloud services suit the
email issues that your business is dealing with. For instance, if your business
has challenges with a data leak, you need a service provider that offers
top-notch data leak prevention.
7. Give your team time to work
Don’t rush into taking any
decision concerning your cloud email migration. Let your team have enough time
to prepare and plan for the right things to do. Also, allow the team to be
flexible in executing their tasks. This is a great way to ensure the success of
your migration.
8. Ensure testing capability
Before the cloud email
migration is finally deployed for your business, make sure your team tests the
plan. This allows the detection of any issues so that they can be solved.
Resultantly, you will be able to avoid any failures in the cloud email
migration.
9. Check policy changes and
compliances
Each country has its
peculiar email supervision policies that every business must comply with. So,
it is essential for you to address the issues surrounding policy changes and compliances
so that they can suit your country’s requirements.
10.
Avoid
stubbing when archiving your data
When completing your cloud
email migration, you have to archive your data. In doing this, you must avoid
stubbing. By definition, stubbing refers to the process of archiving the
messages but retaining a stub of all the messages in your mail system. Stubbing
couples the content in your old archive and old message system. This puts your
data at risk. Therefore, you should avoid stubbing.
With these tips, you now know what you can do
when choosing cloud email migration providers.
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