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Cloud Email Migration: 10 Tips for Evaluating Service Providers

Nowadays, keeping your emails in the cloud has become a common thing for most businesses. This is mainly because of the data security, flexibility, and vast storage spaces that cloud email storage provides.

If you are moving from one platform to another, you need to choose the right service provider for your cloud email migration. Since there are various options, choosing a provider may be difficult. However, don’t worry; just follow these 10 tips for evaluating cloud email migration service providers.


1. Get references

Do you have colleagues or business partners that used the services of a service provider recently? If yes, consider getting references from them. You can also check internet forums and other internet-based communities for references.

2.   Understand what you need

Before you go for a particular provider, ensure you understand what you are looking for. Also, learn how a shared cloud server is different from a dedicated email server. This helps you to choose one when necessary.

3.   Start small

Take the time to check out the quality of a service provider by conducting a pilot test. Take a look at the different configuration types available before committing to the core email platform that a vendor is offering. If you are not satisfied with the quality of service you get after starting small, count your losses and move to another service provider.

4.   Take a look at the infrastructure

You need to consider the level of infrastructure that a service provider uses for delivering its business-class email. Be certain the infrastructure is good for various essential processes like data indexing, archiving, etc.

5.   Focus on the price

Here is a possible pitfall that you must always avoid. Some service providers may offer you low starting prices, but such prices could be used to lure you into using their services. Such providers may offer poor services or have some additional charges or hidden fees. Also, be cautious of service providers that overcharge.

You are advised to compare quotes from different email migration service providers. Go for those with relatively affordable prices and high-quality services.

6.   Compare the available services to your needs

Every business has some particular email problems; so, you should make sure that your cloud services suit the email issues that your business is dealing with. For instance, if your business has challenges with a data leak, you need a service provider that offers top-notch data leak prevention.

7.   Give your team time to work

Don’t rush into taking any decision concerning your cloud email migration. Let your team have enough time to prepare and plan for the right things to do. Also, allow the team to be flexible in executing their tasks. This is a great way to ensure the success of your migration.

8.   Ensure testing capability

Before the cloud email migration is finally deployed for your business, make sure your team tests the plan. This allows the detection of any issues so that they can be solved. Resultantly, you will be able to avoid any failures in the cloud email migration.

9.   Check policy changes and compliances

Each country has its peculiar email supervision policies that every business must comply with. So, it is essential for you to address the issues surrounding policy changes and compliances so that they can suit your country’s requirements.

10.              Avoid stubbing when archiving your data

When completing your cloud email migration, you have to archive your data. In doing this, you must avoid stubbing. By definition, stubbing refers to the process of archiving the messages but retaining a stub of all the messages in your mail system. Stubbing couples the content in your old archive and old message system. This puts your data at risk. Therefore, you should avoid stubbing.

With these tips, you now know what you can do when choosing cloud email migration providers.

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